MUSCAT, DEC 29 - Dr Yahya bin Said al Jabri, Chairman of the Board of Directors of the Special Economic Zone Authority in Duqm (SEZAD), and Dr Hamad bin Mohammed al Dhawyani, Chairman of the National Records and Archives Authority (NRAA), adopted the system of classification of official documents and schedules of their retention in SEZAD. The preparation of the system in follows the principles and procedures contained in the Law of Records and Archives and its Executive Regulations and based on the review carried out by SEZAD-NRAA joint working group of the types of files and documents handled in SEZAD.
These official documents are the ones unique to government units, for which the unit was created. In accordance with the work plan, a working group formed by the decision of the Chairman of SEZAD, coordinated with NRAA to contact the relevant structures and administrative divisions in SEZAD to prepare a list of types of SEZAD documents and files. This included Planning and Engineering Affairs, Oversight and Compliance, Investors’ Services, and the specialised divisions reporting to the Deputy CEO. This resulted in the completion of the procedural tools for the preparation of schedules for retention periods and classification system.
These procedural tools of document management system includes the tables for retention periods of official documents. These procedural tools are the mainstay of building a modern and up-to-date system according to the latest international standards and standards adopted in this field based on, registration, classification and coding of documents according to the classification system prepared for this purpose to distinguish and facilitate reference thereto. This system can also apply to handle the documents since their creation and through their various stages.
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